Salary: $82,000 - $85,000
We are a specialist medical College of over 130 employees driven by a strong purpose, positive environment, and a CEO and Executive Leadership team who are dedicated to upholding our commitment to supporting our membership base, staff and core values of Equity, Respect, Integrity, and Collaboration.
The Position
This role plays a key part in ensuring the smooth and efficient operation of ACEM’s workplace environment. The successful candidate will coordinate office and facilities services, ensuring a professional, safe, and welcoming environment for staff, members, and visitors. Working within the Membership and Corporate Services Department, this role supports the organisation through effective administration, vendor coordination, and workplace health and safety compliance.
Key responsibilities include:
- Coordinating office and facilities processes, systems, and requests to ensure accuracy, compliance, and continuous improvement.
- Liaising with vendors, service providers, and trades to ensure reliable delivery of services.
- Managing office supplies, assets, and procurement activities in alignment with budgets.
- Overseeing reception and front-of-house services, providing professional and courteous support to visitors and callers.
- Coordinating meeting and event logistics, catering, and room preparation.
- Supporting College events, WHS compliance activities, and internal communications related to office and facilities.
Skills and Attributes
The ideal candidate is a motivated, detail-oriented professional who enjoys delivering excellent service. To be successful in this role, you will have:
- Demonstrated experience in facilities coordination, office management, or a similar administrative role.
- Strong organisational and time management skills, with the ability to manage competing priorities.
- Excellent communication and interpersonal skills, with a commitment to providing outstanding customer service.
- Practical understanding of maintenance, vendor management, and WHS requirements.
- High proficiency with Microsoft Office and confidence using digital tools and systems.
What's on Offer
ACEM offers excellent staff benefits including:
- Working for an organisation with a purpose
- Flexible work arrangements, within a hybrid work environment
- Access to Member Advantage, offering a range of discounts across travel, dining, shopping and health and wellbeing
- Health and wellbeing initiatives
- Option to work 9 days in a fortnight but be paid for 10 days
- Active corporate social responsibility
- Convenient location to Flagstaff Gardens
Applications will be assessed for shortlisting as they are received so don’t hesitate to Apply Now! Please note that the application deadline for this role is 31 October 2025.
To apply, please read the Application Process section of ‘Working with Us’ and apply here.
If you have any further questions about the role, please contact People, Culture and Experience via email at [email protected].
Application Disclaimer:
Please note that we only advertise vacancies on the following platforms: ACEM.org.au, acem.elmotalent.com.au/careers, Seek, EthicalJobs, and Do Good Jobs. To ensure your application is considered, please apply only through the platforms listed above.
ACEM acknowledges and pays respect to the Traditional Custodians of the lands across Australia on which our members live and work, and to their Elders, past and present. We pay respect to the Wurundjeri people of the Kulin Nation as the Traditional Custodians of the unceded land on which ACEM's office stands.
ACEM acknowledges Māori as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.
Everyone is welcome: ACEM is dedicated to fostering a diverse, equitable and inclusive environment that welcomes people with all physical and cognitive abilities and all neuroprocessing patterns, as well as individuals from all racial, ethnic, linguistic and national backgrounds, and with all sexualities, gender identities, ages, religions and educational and socioeconomic statuses.