Project Co-ordinator, Specialist Training Program

About the College

The Australasian College for Emergency Medicine (ACEM) is a not-for-profit organisation responsible for the training, assessment and continuing professional development of emergency physicians, as well as the advancement of professional standards in emergency medicine in Australia and Aotearoa New Zealand.

We are a specialist medical College of over 130 employees driven by a strong purpose, positive environment, and a CEO and Executive Leadership team dedicated to upholding our commitment to supporting our membership base, staff and core values of Equity, Respect, Integrity, and Collaboration.

The opportunity

We have an exciting opportunity for a motivated and organised Project Co-ordinator to join our Education and Training Department on a fixed-term, part-time basis. This role (0.8 FTE, 30 hours per week) supports the coordination and delivery of Commonwealth-funded Specialist Training Program (STP) Support Projects over an eight-month period.

Working closely with the General Manager, Education and Training Strategy and Development, and a range of subject matter experts, you will provide dedicated coordination and administrative support for projects focussed on rural training. 

This is a great opportunity for someone who enjoys varied, meaningful project work in a supportive and purpose-driven team, with the flexibility of part-time hours.

Key responsibilities

Reporting to the General Manager, Education and Training Strategy and Development, you will be responsible for:

• Coordinating the day-to-day delivery of STP Support Projects, including scheduling, milestone tracking, stakeholder liaison, and reporting.
• Contributing to and maintain detailed project plans, risk registers, and action logs in line with ACEM project management standards.
• Preparing agendas, papers, and minutes for project working groups, steering committees, and subject matter expert consultations, and following up on actions to ensure timely progress.
• Coordinating the commissioning, production, and review of new educational resources, including WBA video scenarios, orientation modules, exam preparation materials, leadership toolkits, and preparation guides.
• Liaising with stakeholders including trainees, video production contractors, educational designers, communications staff, site DEMTs, trainees, FACEM subject matter experts, and OSCE examiners.
• Supporting the setup, upload, and accessibility testing of course materials in the Learning Management System (LMS).
• Coordinating environmental scan, needs analysis, gap analysis, and pilot testing activities across rural STP sites and Accredited Training Networks.
• Supporting data collection and evaluation, and contributing to the preparation of final project reports.
• Building and maintaining constructive working relationships with internal and external stakeholders throughout project delivery.

About you

We are looking for a service-oriented, well-organised individual who brings initiative and a collaborative approach to project work. You will bring:

•  A tertiary qualification in a relevant discipline (e.g. Education, Health Sciences, Public Health, Business); post-graduate qualifications or relevant professional experience in project management or education settings are preferred.
• Demonstrated experience in project coordination or project officer roles, including managing timelines, budgets, stakeholder communication, and reporting.
• Experience supporting the development of educational or training resources, with an understanding of curriculum or resource design principles.
• Highly developed written communication skills, including the ability to produce high-quality reports, correspondence, meeting papers, and project documentation.
• Excellent verbal communication and interpersonal skills, with the ability to work consultatively across a broad range of internal and external stakeholders.
• Strong organisational and time management skills, including the ability to manage multiple concurrent workstreams and competing priorities.
• The ability to work with a degree of autonomy, exercise initiative, and maintain consistent quality output with minimal supervision.
• Confidence using Microsoft Office Suite, videoconferencing platforms, and learning management systems.
• Experience in medical education, specialist training programs, or familiarity with Commonwealth-funded program reporting requirements (desirable, not essential).

What’s on offer

ACEM offers excellent staff benefits including:

•  Working for an organisation with a clear and meaningful purpose.
• Flexible work arrangements, including the option of partial remote working.
• Access to Member Advantage, offering discounts across travel, dining, shopping, and health and wellbeing.
• Health and wellbeing initiatives.
• An active corporate social responsibility program.
• A convenient West Melbourne location, close to Flagstaff Gardens.

Applications will be assessed for shortlisting as they are received, so don’t hesitate to Apply Now! Please note the application deadline for this role is 10/7/2026.

To apply

For a full Position Description, please visit our website www.acem.org.au, then Work with us, then Opportunities at ACEM.

To be considered, you must have the right to work in Australia, and your application should contain a cover letter and a resume.

For further information or questions about the position, please contact People, Culture and Experience via [email protected].

Application Disclaimer: Please note that we only advertise vacancies on the following platforms: ACEM.org.au, acem.elmotalent.com.au/careers, Seek, EthicalJobs, and Do Good Jobs. To ensure your application is considered, please apply only through the platforms listed above.

ACEM acknowledges and pays respect to the Traditional Custodians of the lands across Australia on which our members live and work, and to their Elders, past and present. We pay respect to the Wurundjeri people of the Kulin Nation as the Traditional Custodians of the unceded land on which ACEM’s office stands.

ACEM acknowledges Māori as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.

Everyone is welcome: ACEM is dedicated to fostering a diverse, equitable and inclusive environment that welcomes people with all physical and cognitive abilities and all neuroprocessing patterns, as well as individuals from all racial, ethnic, linguistic and national backgrounds, and with all sexualities, gender identities, ages, religions and educational and socioeconomic statuses.