Reporting to the General Manager, Policy and Public Affairs, this role will be responsible for providing high-level administrative support to the eight Australian state and territory Regional Faculties.
The key responsibilities of this role include but are not limited to:
- Coordinating all Australian Faculty, Faculty Board and Faculty Chairs meetings. This involves:
- Organising meeting dates, venues, audio-visual support and catering
- Developing agendas in collaboration with Faculty Chairs and internal colleagues
- Keeping and circulating minutes
- Following up on action items as required.
- Liaising with Faculties, Faculty Chairs, and Faculty Boards regarding any regional College communications.
- Facilitating and coordinating support for wellbeing activities, education activities and events as required.
- Supporting all functions associated with Faculties including administering ACEM Faculty email accounts and other communications, coordinating meetings with internal and external partners to progress Faculty business, supporting Faculty events and other duties as required.
- Maintaining the record-keeping of Faculties and ensuring documentation is readily available when needed.
- Working closely with Aotearoa New Zealand colleagues to provide support to the Aotearoa New Zealand Faculty as required.
To be successful in this role you will require the following skills, qualifications, and attributes:
- Well-developed written communication skills
- Excellent organisational skills, including time management and attention to detail
- Experience with minute taking
- Intermediate level skills with Microsoft Word, Outlook and Teams
- Experience managing multiple inboxes
- Strong interpersonal skills, including the ability to build rapport and communicate sensitively with members and staff
- Executive Assistant experience will be highly regarded
This is a permanent part-time position for 22.5 hours a week, with flexibility (including hybrid working arrangements) available.
Salary: 48,000 – 51,000 (Pro Rata)
Applications close on 3 July, however, applications will be assessed for shortlisting as they are received so don’t hesitate to apply now!
To apply, please read the Application Process section of ‘Working with Us’ and email your application to [email protected].
To be considered, you must have the right to work in Australia and your application should contain a resume and a cover letter.
If you have any further questions about the role, please contact People, Culture and Experience via email [email protected].
The Australasian College for Emergency Medicine (ACEM) is an Equal Opportunity Employer that promotes, embraces and values diversity and inclusion in the workplace. We encourage applications from the Aboriginal and Torres Strait Islander peoples and Māori communities, people with disability, and people from any culture, sexuality and gender identity, age and ethnic background