International Development Fund Grant

Applications open 11 August

Policy AP365
Application Form
Honour Roll & Reports
The purpose of the International Development Fund (IDF) is to promote the development of emergency care in the developing world through teaching, training and capacity building. Preference is given to projects focusing on developing countries as listed in the annual UN Human Development Report. The award is made annually by the ACEM Foundation and presented at the College Ceremony.
The International Development Fund Grant (IDFG/the grant) was established by the International Emergency Medicine Special Interest Group (IEMSIG) in 2011. The purpose of the IDFG is to promote the development of emergency care in the developing world through teaching, training and capacity building through the provision of monetary funding from the ACEM Foundation. 

Preference will be given to projects focussing on developing countries as listed in the annual United Nations (UN) Human Development Report. 


2.1 Nature of grant 
The grant consists of a monetary sum (AUD $30,000), the amount of which is fixed periodically by the ACEM Foundation.

2.2 Eligibility criteria 
The grant is open to Fellows or trainees of the Australasian College for Emergency Medicine (ACEM/the College). The grant recipient must be the lead of the project proposal and activities. 
Fellows and trainees must be of good standing with the College. 

2.3 Applications
Eligible persons interested in applying for the award should complete the appropriate application form and submit it, together with the documentation specified therein, to the ACEM Foundation within the advertised timeframe. Applications must be lodged by the Fellow or trainee project partner.
A panel of three (3) or more assessors convened by the International Emergency Medicine Committee (IEMC) shall adjudicate the applications and recommend to the ACEM Foundation a recipient for the award, based on the following criteria:

3.1 Context and identified needs
The project proposal will have identified needs, with local participation and agreement. The context of the project environment (resources, contacts) will be summarised.

3.2 Aim(s)
The project aim(s) must be clearly stated. The aim(s) will match the identified needs and be both appropriate and realistic, given local resource constraints.

3.3 Activities
The project activities should match the aim(s) and must be clearly stated. A comprehensive outline of activities, including a list of the types of personnel delivering those activities and the timing of activities, is expected. Multidisciplinary participation is strongly encouraged; local partner participation is essential.

3.4 Outcomes
Outcomes should match the described activities and may include, for example:

• Number of participants
• Skills and knowledge transfer
• Level of satisfaction of participants

3.5 Evaluation
The plan for project evaluation must be described. The project proposal will identify what will be an indicator of success and how it will be measured.

Following completion of the project, a comprehensive and auditable project report will be provided to the IEMC and ACEM Foundation.

3.6 Sustainability
The project proposal will justify its value by outlining how its aim and objectives will be achieved in a
sustainable fashion. Follow-up activities and linkages are desirable.

3.7 Linkages and commitment
The project proposal will clearly demonstrate strong linkages between the partner organisation(s) and key stakeholders. Commitment from the partner organisation(s) and key stakeholders will be demonstrated through documented agreement on all components of the project proposal.

3.8 Budget
The proposal must clearly detail project costs, including those for which the IDF Grant would be utilised.  Details of other funding applied for or secured for the project must be included. Preference for IDF Grant allocation will be given to a proposal seeking funds for in-country activities.

The maximisation of local health resources and cost effective approaches to the development of international emergency medicine is highly valued. As such the ACEM Foundation reserves the right to not support requests for funding of items, or projects, which are considered to not be cost effective and/or directly related to the success of the project. Examples of costs that would not be considered appropriate for funding include, but are not limited to:

• Non-economy airfares
• Equipment not owned by, or equipment which is deemed inappropriate for, the partner organisation
• Recreational activities and social functions
• Activities which are, or could easily be, funded from another source

The grant recipient(s) is presented with a citation in acknowledgement of the grant at the College Ceremony held in the year the grant is made. 

Any reports, publications or presentations related to the funded project should acknowledge the contribution of funding provided as an ACEM Foundation IDFG. The grant recipient will participate in any media and/or promotional activities as requested by the College.

4.1 General 
(a) ‘Recipient’ means the person or persons to whom the funds in question were made available. Where more than one person is the joint recipient of funds, a reference to the ‘recipient’ includes a reference to all those recipients.

(b) The recipient of a grant and any research, technical or other personnel involved in the project are not employees of ACEM. The College takes no responsibility for any employment or other entitlements in respect of those parties.

4.2 Adherence to terms of grant
The recipient shall adhere to the details of the grant and budget as approved and shall not make any alteration to either without the prior written approval of the College

4.3 Completion of grant
An approved grant project is to be completed within 24 months of the date the grant was made, or within such other timeframe as the ACEM Foundation may in writing allow.

4.4 Grant Funds 
(a) The sums awarded will usually be paid in a lump sum as soon as practicable after the grant is made. They are not subject to inflationary or other incremental adjustments.

(b) When a grant terminates (for any reason), any unexpended balance of grant funds must be returned to the ACEM Foundation within 30 days.

4.5 Matters requiring prior approval
The recipient must obtain the prior express, written approval of the ACEM Foundation in respect of the following, where relevant: 

• Changes to project proposal or budget 
• Approval to apply for patent 
• Approval to purchase office equipment with grant funds. 

This correspondence must be addressed to the Chief Executive Officer (CEO), and will include full details of the subject matter. 

4.6 Required notifications

The recipient shall notify the ACEM Foundation in writing, and in advance wherever possible, of: 

• any periods of absence from their current institution to be taken during the course of the grant (excluding those which are less than four week’s duration) 

• their leaving, or intention to leave, the relevant institution before the expiration of the grant and the name of the institution their next intended place of employment. 

4.7 Ethics
(a) It is expected that any research conducted with the support of a grant: 

• will have all necessary ethical clearances, and 
• in particular, will comply with policies and statements on research involving humans published by the National Health and Medical Research Council (NHMRC). 

(b) Recipients shall also comply with all relevant procedures and policies of the host institution.

4.8 Reporting Obligations
(a) Internal Reporting Obligations

The recipient shall provide the following reports to the ACEM Foundation: 

(i) by 30 June of each year – a statement of expenditure charged to the grant
(ii) by 30 June of each year – a concise summary of project progress (approximately 300 words) 

(iii) at the termination of the grant – 
a. a final statement of expenditure 
b. a final report on the overall outcome of the project. 

(b) External Reporting Obligations 

At the termination of the grant, the recipient shall deliver a report of the project supported by the grant through presentation at the ACEM Annual Scientific Meeting, Winter Symposium or other appropriate scientific meeting approved by the ACEM Foundation, and, where possible, publication in an appropriate peer-reviewed medical journal.

All presentations or publications are to acknowledge the support of the IDFG and the ACEM Foundation.

4.9 Intellectual Property 
Any discovery arising out of work supported by the grant must not be the subject of application for patent, except with: 

• the written approval of ACEM Board, and 

• the agreement of the institution in which the work is carried out. 

4.10 Ownership and disposition of property 
It is the policy of ACEM Foundation Grants that equipment of any kind purchased from grant funds remains the property of ACEM. However, with the prior approval of ACEM, the grant recipient(s) may transfer or donate such equipment to another approved project or relevant institution. 

4.11 Prohibited usage of funds 
Award funds may not be used to acquire office equipment such as personal computers, laptop computers, tablets, smart phones, facsimile machines, photocopiers, etc. unless the recipient has obtained, in writing, the prior express approval of the ACEM Foundation.

4.12 Termination of Award 
A grant may be terminated if the conditions of the grant are not observed. 

4.13 Selection Process
The ACEM Foundation shall determine the recipient of the grant. The decision of the Foundation will be final and no correspondence will be entered into. 

All parts of the selection process must be conducted in accordance with the College Conflict of Interest Policy.
An adjudication panel comprised of members of the International Emergency Medicine Committee (IEMC) will assess the applications. Should there not be enough IEMC members to adjudicate the applications due to conflicts of interest, the College will seek adjudicators from the International Emergency Medicine (IEM) Network to participate in the selection process.

4.14 Conflict of Interest 
Any Committee member having a potential conflict of interest:

(i) Will not participate in the scoring of the IDF Grant application(s) with which the potential conflict of interest exists.
(ii) Will not participate in any Selection Group meeting where there will be discussion of the IDF Grant application(s) with which the potential conflict of interest exists.

Potential conflicts of interest may include, but are not limited to:

(i) A Committee member being a partner and signatory to the application for funding;

(ii) A Committee member being part of the department that is partnering and assisting with the project and application.

The Chair of the Selection Group will be the final arbiter of the participation of IEMC members in the IDF Grant selection process.

Timeframe for review: every two (2) years, or earlier if required.
5.1 Responsibilities
Document authorisation: ACEM Foundation
Document implementation: International Emergency Medicine Committee/ACEM Foundation
Document maintenance: ACEM Foundation & Faculties Coordinator
Applications open August 2017
International Development Fund Grant
Year Awarded to Title of Paper Amount
2016 Brady Tassicker Specialised Training Program for Emergency Nurses in Tungaru Central Hospital, Tawara, Kiribati $15,521
2016 Anna Davis Workshop on Leadership, Crisis Resource Management and Communications Skills in
Emergency Medicine for Registrars in Emergency
Medicine, Sri Lanka
2016 Alan Tankel Provision of Emergency Life Support International
(ELSi) and Serious Injury/Illness in Remote Environments (SIREn) Course, Tonga
2016 Hanh Pham Improving Emergency Care in Vietnam, EM Short
2015 Loren Sher Reference manual for Initial Emergency Care course - Mongolia $9,000
2015 David Smart Establishment of sustainable Emergency Life Support International (ELSi) and Serious Injury / Illness in Remote Environments (SIREn) Courses in Fiji $21,000
2014 Graham Jay Advanced Paediatric Emergency Medicine Course (APEM Course) - Fiji $4,710
2014 Megan Cox University of Botswana Resuscitation Training Project Assistance
2013 De Villiers Smit AFEM Handbook of Acute and Emergency Care (in partnership with the African Federation for Emergency Medicine (AFEM)
2013 Megan Cox Emergency Medicine Registrar Electronic Learning Support Project
2013 Simon Young Establishing the Advanced Paediatric Life Support Course in Myanmar: Conducting instructor and coordinator training $10,000
2013 Brady Tassicker Strengthening emergency medical care in Vanuatu: Delivery of the Emergency Life Support (International) course and the Serious-Illness-in-Remote-Environments Course $10,000
2012 Kerry Hoggett Toxicology for Myanmar Emergency Medicine Course
2012 Gerard O’Reilly & Sally Charlton Alfred-Hue Emergency Care Partnership Project
2012 Philip Hungerford Establishing a locally run Emergency Life support (ELS) Course in Myanmar (Burma)
2011 Setthy Ung Primary Trauma Care (Cambodia)
2011 Georgina Phillips Nursing Capacity Building for Emergency Care in PNG